How can I talk to millions of people about my business

Discover what you’re business is missing out on

Find out what your competitors are doing

If your business limits its online presence to a shop window called your website then you’re missing out on the rapidly growing and powerful networking opportunities.

Allowing you to effectively target your audience by having a visual presence and logging on to social networking sites like LinkedIn, Facebook and Plaxo, Twitter, blogs and EzineArticles opens up vast opportunities.


We can help you take advantage of these fantastic tools by asserting your company's presence online and reaching more potential customers, and important business contacts.

You’ve always got something to say about your businesses...
So SHOUT about it


Let us tell people about your latest offers, service, products, events, new business ventures and good news stories online. We can create your member profile for each of the business social network sites that helps drive further traffic to your company’s website.

Declare your independence by working with a professional VA

If you run your business from home and want to give that impression of looking bigger – then work with a Virtual PA. You don’t have to employ someone.

Having your own PA gives a little prestige and shows that you’re happy, confident and trusting when delegating work. Plus, working with a good PA lets you concentrate on other areas, letting them get on with sorting your daily/weekly activities and of course acting as that expert gate keeper.

Having a virtual PA on board gives you independence to move forward, having someone to rely on, take the load when something goes a miss, for example children being poorly, ideal situation whereby you can ask your virtual PA to cancel that important appointment with a client and reschedule while showing a professional, confident front.

Most sole traders/entrepreneurs are so busy wearing 20 different hats, tying themselves in knots and forget the purpose of ‘enjoying life’ – isn’t that why you decided to go self employed anyway…

Having the independence to go and do – leaves you relaxed and happy that your virtual PA is fielding your emails, answering them on your behalf, building relationships with clients, suppliers, business colleagues, booking your appointments and dealing with letters and reports.

If you’ve already got a busy family life and spend your time driving from meeting to meeting – the last thing you want to do on your return home is type up your notes from the day’s event before you forget what was said.

Find time in your day to speak with your PA and give them the information verbally over the phone. They’re most likely far quicker than you at typing and setting the letter/report out to look good.

If you are in a new business or have been going a good while, give yourself and someone else some independence. Delegate and use professional support offered by the virtual assistant.

Struggling companies need to learn about the benefits of VA

There are plenty of businesses out there yet to recover and seriously need a helping hand from a professional Virtual Assistant – an hourly rate admin service which will greatly benefit the business.

Businesses need to learn and understand about Virtual Assistance, about how they can help themselves when it comes to administration staff.

There is a massive win win solution to this scenario.

If you’re struggling and need to make your admin staff redundant, why not train your existing admin staff to become Freelance Virtual Assistants and let them supply the support back to you on an hourly rate.

The benefits are common sense.

The business will get:
• Continuity of support from a Virtual Assistant who knows the business already
• A choice of how many hours support required per week/month that the business can afford to spend
• Relief knowing you’re helping the redundant member of staff move onto another career
• No massive monthly wage bill to pay each time and worry about
• Virtual Assistants take care of their own NI contributions, tax, pension etc
• You no longer have to provide office space, computer equipment and refreshments, Virtual Assistants usually work from home.

Those businesses that make use of a Virtual Assistant will bounce back and experience growth and will be in a far better position. Having the flexibility to retain the Virtual Assistance Services as and when required will be a huge bonus to the business.

Think positive and optimistic at all times.

Do you have contingency plans in place with the threat of Swine Flu

With the knock on effect of swine flu and fear of the virus hitting businesses – do you have a contingency plan in place to deal with this problem?

What about using the expert skills of a Virtual Assistant who works from home?

If you’re business environment already has the virus, why bring another person into the office to go off sick – invest in a home working Virtual Assistant to do the work for you instead.

Virtual Assistants charge an hourly rate for their services so you’re in control of how much you want to spend per week/month.

To give you an idea of the type of services they offer:
• word processing and audio typing
• creating content for emails
• website editing – changing written content and images
• spreadsheet and database management
• PowerPoint presentations
• internet research
• article writing
• mail-merges
• follow up phone calls to businesses after attending network events

A refreshing change and life saving option when you need someone who can do those admin jobs that get left to the last minute and make you suddenly panic…

Who looks after your business while you’re away on holiday?

Can’t wait for the holiday – dreading coming back to those mountains of emails?

How many times have you raced towards that well earned holiday, counting down the days, frantically making sure everything is sorted while you’re away? And then discover, on your return, your emails awash with junk, invites to every network event in the area and countless emails that need a reply now…

Would it put your mind at ease having someone whom you could trust to check your emails and reply to those urgent enquiries and put all your invites and non-urgent emails into a separate folder, ready for when you come back?

Would this take the pressure off and make your first few days back at work more manageable.

Knowing someone will take care of any business while you’re away, making sure no potential work or new clients get forgotten.

If you’re a small business, going on holiday is fabulous but can also cause countless issues and worries, especially if you are in your early years of start-up.

Having a professional virtual assistant to look after your day to day enquiries while you’re away leaves you to sit back and enjoy your vacation.

Let us take care of things – email tracey@virtual-administration.com

Do you follow up properly after attending network events?

How often do you go to a network event hoping and expecting to make a sale or meet someone who wants your services or products there and then?

What’s your main purpose for attending a network event?

Do you feel and see yourself as an expert networker, do you feel happy, relaxed and confident chatting to lots of people and what do you chat about?

Every time you attend a network event do you send a follow up email the next day to all those business cards you collected and find the rest of the people from the delegate list on the internet from their websites?

Does creating a simple, straight forward follow up email, coming up with something to say, stop you from contacting people afterwards?

I’m always amazed after attending events at the number of people who don’t do this…

What are the possible reasons why?
• People think they don’t have time
• It’s not really that important to do
• I don’t have anything to follow up with
• I don’t have any information to send them

I work with a lady, a professional in her field, a very intelligent and creative person but she has a problem with dyslexia.

What she does is phone me the day after every event she attends and basically tells me what she would like to say in her follow up email.

I then create an email from the information she’s told me about, so it reads as though it’s coming from her and send it back to her by email.

All she’s got to do is use it as a generic email and send it to each of the business card contacts she’s collected. Really simple and doesn’t take me long to create.

Just think if you got into a routine like this, how fast your database of contacts would grow…

Is a Virtual Assistant a luxury in a Recession?

In a recession when the knee jerk reaction is to cut back on employment wages and look at more economical ways of getting jobs done, a manager has 2 choices:
• Do the work him/herself
• Look for someone freelance to subcontract the work to

Having a Virtual Assistant in a recession can fall both ways of the argument.

On the plus side, it definitely saves money on employment, all those costs associated with sick, holiday, NI, pension contributions etc. plus providing them with office space and equipment.

A VA (Virtual Assistant) on an hourly rate gives you much more control of how much you spend per week or month, which can quite easily fluctuate from week to week.

You get a definitive idea on how long a job takes and costs, especially for jobs like populating a spreadsheet of new contact details or phone calling to follow up emails and mail shots – remember time is money…

On the other side, as an established Virtual Administrator I have the choice to take on a new client or not. I can make a decision as to whether a potential client would be better doing their own admin work if it only involves 1 hour’s support per month and they show no great ambition to grow their business.

But from the businesses perspective, by using the skills of a VA, this will free up time for them to concentrate on other areas of their marketing, selling and growing business strategy.

Having a VA in a recession really does boil down to these 2 facts:
• Can you afford to pay someone on an hourly rate to look after your admin functions?
• And do you think by freeing up your time to concentrate on other areas of your business will benefit you in the long term?

A VA working for small businesses can:
• Look after your appointments
• Reply to your emails on your behalf
• Populate your ever growing contact spreadsheet with business cards
• Type up reports, quotes and help with form filling and grant applications
• Sort out your invoices and chase up late payments
• Create articles, press releases, write ups on your business
• Update your website with fresh content and pictures
• Make sure your website comes high up when people search on Google

This gives you a good list of jobs that would tie down a person who really needs to get out to meetings, appointments and network events.