Tuesday, April 12, 2011

WHAT’S THE BEST WAY TO MARKET YOUR VA SERVICES

How often do you go to a network event to be bombarded by desperate people whose immediate reaction is to sell at you before respectfully introducing themselves and giving the time and space to listen to what you might have to say?

With the high cost of attending networking events, money for petrol and parking, with a despondent feeling at the end of the session that very little business has taken place, it definitely paints an unhappy picture. This was the feedback I received after holding our local VA Get Together session in March.

The art of introducing yourself to another person at an event appears to be so aggressive and desperate with very little room left for listening to what the other person has to say. Care, consideration and respect for the other person seems to have disappeared off the planet. The human survival tactic has strongly come into play whether receiving a phone call from a desperate sales person selling telecoms and advertising space through to door to door sales people flogging utilities for the eighteenth time.

More and more people are asking what’s the best way to market your business.

Sheer persistence and patience, which unfortunately isn’t a good enough answer to those who always ask how long does it take to get your first client on board and then build up regular work.

There are no hard and fast rules set in stone when it comes to marketing a business. You do have to plan (that almost annoying dirty word that makes people sigh) – having a strategy that incorporates a large mix of marketing tools and applications as a continuous ongoing role is an absolute must.

Another question – how many times do you go to a network event and receive an email from someone you met to say - it was really nice to meet you?

Do you send a follow up email to all those people you meet and chat with, just a short note to say it was a pleasure to meet and speak with you and hope to see you again?

It might sound really corny and simple plus an extra job to do but having good manners and making the time to contact them afterwards is very important – not enough people do this.

And do you add all these people you’ve met with their business cards to your spreadsheet of contacts ready to send them a follow up on your new services and products. How else are you going to build your database of potential customers?

The biggest learning curve in our 5 years in business is always to treat people with respect, use your ears (we have 2 of them) to listen to people and always be kind. You are there to do business and build relationships – long lasting ones hopefully.

Going back to the marketing strategy you need to look at what other people are doing in your industry too. Take a look at what others are promoting on their websites, make note of their clients by reading their testimonials, this will give you insight into what industries they’re tapping into. Get yourself set up with Google Alerts and put in key words so you’re always up to date with new research via the internet. A good mix of online marketing using LinkedIn, sending out personalised emails, writing articles and news updates and attending network events is something you need to concentrate on as well as wearing all the other hats in your business.

Monday, March 28, 2011

What’s your working journey in 2011?

I’ve thoroughly enjoyed and found fascinating the current TV series ‘Britain at Work’ hosted by Kirsty Young.

It has raised a huge amount of questions prompting many conversations with my Mum looking back over the years studying people’s attitude towards work over different generations.

One question raised this week with my Mum was why I couldn’t remember very much the 80’s miner’s strikes and the terrible times families suffered in the hands of industries being wiped out causing extreme unemployment with over 3 million out of the work. During this period when I was growing up as a teenager I remember well the scenario of Dad intensely watching the evening news when you dare not say a word or else you would be glared at and told to be quiet (which I wonder now how often this typical picture plays out in family homes). It occurred to me that because my parents were self employed and ran their own business what was happening around me, didn’t directly affect me as none of our family members worked down the mines either.

My parents were lucky to be in a position where financial independence was possible, certainly didn’t earn pots of money but they didn’t have to rely on an employer to provide the work and wage packet. Yes I do remember things being tough with not a lot of money floating around but we certainly didn’t go without.

This made me realise and ask the question about attitude to life and work and what impression parents and family make on you as you grow up. Definitely having a family that ran their own business made a mark on me, helped create my outlook and influences on life – having to stand on your own two feet and not solely rely on other people. My parents were very much about being an individual and not being a ‘sheep’, following the crowd. They knew life was going to get even tougher and having a certain amount of independence and self reliability was very important.

Over the last few months I’ve had an increased amount of people contact me interested in finding out how to become a home working virtual assistant – which has been fantastic.

As always I paint a realistic picture of what it’s like to start up your own new venture, all the excitement and buzz, opportunities of being your own boss and setting up your own virtual assistance business. What I always point out is the two sides of being self employed and what the real crux of running a business involves. You can be the greatest provider of your service in the world but if you can’t sell it then you’re going to have a hard time. When you say to someone that business falls into the 80/20 rule – 80% is running the business getting clients on board and 20% is doing the actual work, for some the idea of going self employed suddenly loses its appeal. Going self employed doesn’t automatically suite everyone!

Going back to the TV series ‘Britain at Work’ – a large percentage of people are brought up with the ideals of getting a job with the strong reliance of large companies and authorities to provide the work and the wage packet every month. A large percentage of people will be looking for something different, wanting to be their own boss, choosing not to be reliant on a company to provide the work but want to be financially independent and generate their own work.

But what is guaranteed these days – very little. So are we at a tipping point in society where people are being forced into rethinking their working life journey?

After watching the tragic aftermath of the peaceful demonstrations in Hyde Park this weekend followed by the violent disruption at Trafalgar Square with the small percentage of people intent on causing violent chaos – are we walking into a worrying period of repeated demonstrations with the rise of unemployment on the up.

Will we start to see a huge rise in more people taking up the self employment route – is it a survival strategy out of this mess?

Having the confidence to go it alone when you’ve always been in work where the responsibility of finding the clients/customers/sales has been the manager/owner/executive’s role is like tipping a working role scenario on its head. All of a sudden it’s your responsibility to find the clients that want the services/products that you’re selling – you’re forced into the driving seat of being the sales person – it can be an overwhelming place to be. All of a sudden you’ve got to wear the hats of about 10 different roles usually held by different people made up in a company. Having the ability, energy, enthusiasm, drive and sometimes the courage to try something new doesn’t automatically exist in everyone.

So who is going to provide the jobs for all these people who don’t fancy self employment?

Is it up to you, individually to create your own work, take a look at what skills you already have and think hard about what you could provide as a service or a product to sell?

What is the survival strategy – does anyone have the answer that’s likely to fit all the differing scenarios to look after all those millions of people out of work.

Whose responsibility is it?

Tuesday, March 8, 2011

Looking at the growing Virtual Assistance Industry – what’s happening in the US and what’s happening in my area?

Obama signed the Telework Enhancement Bill in December last year allowing federal employees to work from home 2-3 days per week – I’ve been looking to see what impact this is having on US federal workers and how this new way of working is about to be rolled out.

My family lives in Doncaster, South Yorkshire and suffer the horrendous traffic congestion on route causing absolute chaos and continuous stressful journeys for those travelling into the centre due to bus lanes being incorporated into the already congested 2 lane road into the bottle neck area of the town. I wonder how many of those driving into work, dropping kids off at school and child care facilities would relish the chance of working from home even if only 2 to 3 days per week.

There is more evidence of businesses and organisations seeing the benefit of virtual working and the huge impact this can have on driving to and from office premises. Apart from the environmental factors with councils desperate to get more cars off the roads especially those leading into city centres, there’s the cost of petrol and parking charges for workers.

When will more organisations and businesses see the huge impact and benefits of allowing employees to work from home along with using virtual assistants to take care of their day to day admin tasks – it makes such absolute sense!

The BBC has caught onto the fact and did a report on ‘Doing business in your pyjamas’.

Taken from the Loudon Times in the US, Congressman Frank Wolf (R-Va.), one of the authors of the bill and a longtime advocate for telecommuting opportunities for federal workers, applauded the bill. In advocating for the bill’s passage, Auten’s group pointed to research showing that a three-day-per-week teleworker can save almost $5,900 each year on commuting costs and prevent more than 9,000 pounds of pollutants from damaging the environment.

I loved Congressman Frank Wolf’s description found on a previous article he said there was no magic in strapping yourself into a vehicle and joining a queue of traffic every day when you can easily do the same job from your home office.

So what are we waiting for, if it makes so much sense to work from your home office why aren’t more people and businesses doing this?

I would love to do a survey and ask every driver that parks their car in the centre of cities and large towns like Doncaster on a Monday morning, just to see what their reaction was if they had the chance to work from home.

Watch this space!

Thursday, March 3, 2011

What plans do you have in March for your business?

We’re always looking to see how we can help you with your monthly planning in the areas of administration, creative marketing and general awareness raising of your business.

Do you want to make further updates to your website with new content and pictures?

Do you need help with ideas for promoting your business on LinkedIn, Facebook and Twitter?

Are you intrigued as to how people make new business contacts online using LinkedIn and if these Social Media tools actually work?

What about creating regular content for a blog or newsletter – are you already doing this?

What about using your skills to talk to groups of students and going into schools and colleges giving your experiences on life in business. If you think about all those students who have families and friends who could equally run their own business and might need your support.

Have you got all your contacts and business cards in one central location so when it comes to sending out an email you only visit one database or spreadsheet – when was the last time you updated your contact list?

If you are interested in finding out more details about the services we can offer on an hourly rate please contact Tracey at tracey@virtual-administration.com

Wednesday, January 19, 2011

WHO’S ANSWERING MY PHONE WHEN IT RINGS

This week one of my roles was to randomly phone a selection of companies to see if they had received a letter in the post from one from of my clients.

I was really surprised to find such a high percentage of calls that never got answered or took well over 15 rings before someone greeted me - and not always with the greatest of customer service.

Whether it’s the tightening of money in business where employees have to juggle more than one position or that companies can’t afford to pay a receptionist to answer the calls, it made me aware of the possible opportunities a lot of the smaller companies could be losing out on.

It is of great concern that business owners and managers may feel that having someone professional answering their calls in a friendly manner might not be the highest of priorities.

There should be no excuse for businesses of any size, whether you’re a sole trader or a large established company, in making sure that calls are received and answered in a timely, professional and friendly manner.

There are so many options available from using a free 0844 number which enables you to divert the 0844 business number to a different location using an online automated system that even sends you an email if you miss a call, through to using a service provider, for example using a Virtual Assistant, who will act as your PA taking messages and dealing with enquiries on behalf of your company.

It doesn’t have to be a huge expense but it does need to be made a priority!

Tuesday, January 4, 2011

How do you describe success and measure it?

Having time off over the Christmas period gave me chance to catch up on TV watching different programs I wouldn’t normal tune into.

BBC News 24 at some crazy time early in the morning showed an interview with Richard Reed one of the founders of Innocent Drinks. Richard Reed founded Innocent in 1998 with two friends from Cambridge University, Adam Balon and Jon Wright. http://www.bbc.co.uk/news/business-11551271

I found it highly refreshing to watch and listen to Richard who appeared very down to earth, honestly speaking about their extreme difficulties early on in business, facing countless rejections and ‘doors shut in faces’ trying desperately to get their product to market. When eventually at the last hurdle ready to the throw in the towel, they found someone willing to back their idea and take it to the next level. Their sheer persistence and hard work paid off.

I also watched a BBC drama called ‘Come Rain Come Shine’ with David Jason starring as the happy, content father of the family. David Jason’s character son who lived with his wife and son in a posh house with expensive company car fell foul in business which culminated in selling up and moving back home to live with his mum and dad. It was sad to see a self absorbing intoxicated existence of someone who had become so dependent on possessions and image with a constant appetite for the latest of everything that moved and breathed. With a stark comparison of his dad and mum who were incredibly happy in their own skin and wanted for nothing and were so obviously happy and content with their lot.

My immediate reaction to this was to see who was successful in life. Definitely the mum and dad who had achieved their goals and ambitions, even though not as lavish from an outsider looking in, they were content and did not crave what the son so much wanted which had eventually been his downfall leaving him in a very sorry state.

So how do you measure success and what does it mean to you personally?

Any business small or large capable of surviving the recession and if we are to be believed from the media, telling us that 2011 is likely to be a grim and difficult year ahead, is a success.

Going back to the interview with Richard Reed from Innocent Drinks he starts off by saying the best things about being an entrepreneur is the freedom of being able to change things, which is a very liberating feeling. To run a business you need to have sheer persistence, determination and a cast iron will to move forward. An ability to go without and manage, knowing that eventually things will improve, even if it means taking a step back to move forward every now and again.

Sadly we have seen so many of our business friends and colleagues closing down their businesses to find employed positions during the recession, knowing full well there will be more to go.

A really positive, bubbly and optimistic lady who runs her own self employed cleaning business phoned into BBC Radio Sheffield this lunchtime as they were hoping to hear from people who were required to work over the festive period. She happily described being self employed as the best thing ever as it brought independence and flexibility demonstrating a definite success story.

I read a quote from Mike Lynch, founder of technology giant Autonomy, who said that if you really want to succeed, you might need to be a little bit crazy too: "You have to be utterly obsessed and if you're not it's very hard to be successful…you're probably better working in a business that's already established". http://www.bbc.co.uk/news/10317785

We do live in a fantastic generation where changes happen at such a fast rate it becomes more and more important to keep up especially if you run a business. The communication technology like Skype, allowing me to talk to colleagues and clients in California, the virtual teaching with students at the colleges, has allowed me the independence and freedom to work from home. I certainly wouldn’t have this freedom and opportunities if I was an employed member of staff with a boss working for a company or organisation. Yes there are obvious trade off’s like no pay for being sick or time off work but this actually counts as a very low priority in my mind.

So personally, when things are looking grim or I’m having a bad day which does happen, I only have to remind myself of the alternative, which is travelling to work using public transport and answering to a boss. Not likely to happen!

On January 1st 2011 we will be celebrating our 5th year in business with many, many more exciting opportunities to come. I am blessed to work with a great partner and have on board some fantastic Associate Virtual Assistants who are a delight to work with. So this is our success and we aim to continue growing with sheer persistence and determination and look forward to the challenges ahead.

Friday, December 10, 2010

VA Hints & Tips for December

1. Make sure you say thank you to those people who work with you – you need to look after these special people and make them feel appreciated.

2. Ask for feedback from your current clients:

a. Don’t be afraid to receive constructive criticism

b. We are all so busy running businesses, desperately looking for new customers and clients, that we forget to find out what improvements we could make to offer our existing clients that are extremely valuable to us

c. You might be nicely surprised in receiving positive feedback as well

3. It’s coming to the New Year – a good time to do a bit of spring cleaning. Time to send out an email to your database of contacts to find out if they still wish to receive your information and newsletter. With so many changes at the current time, people are moving from companies, addresses are changing due to people choosing to work from home instead of office space, so it’s important that you update those email contacts, telephone numbers and business postcodes. If you’re fed up of receiving mountains of bounce back emails after following an email campaign then this is ‘must do job’.

4. Have you got something to ‘shout about’ or a special announcement to make? For example, Virtual Administration will be celebrating its 5th year in business on the 1st January 2011. A perfect opportunity to push a good news story using your Social Media tools like LinkedIn, Twitter and Facebook. You don’t have to hard sell your products and services – tell a good news story instead.

5. Most importantly – enjoy the Christmas holiday season.
2010 has been an extremely tough year for a lot of business owners, directors, managers, employees and sub contractors... we all deserve a good break and a rest to recharge the batteries for 2011.

Wishing you all a very Happy Christmas, good health and a prosperous New Year!